Professional Executive Assistant - up to $50K -

Location: San Diego
Posted on: November 11, 2024

Job Description:

Financial firms in San Diego are seeking professional, personable, and friendly Executive Assistants to join their teams.

Primarily supports executive team in executive assistant role, including scheduling, confirming appointments, maintaining calendars and contacts; coordinating projects and meetings or conference logistics, personal assistance activities; provides limited support to other executive members.

Event planning, including meetings and employee seasonal event support.

Facilitate phone and e-mail communications; route client work to appropriate personnel; follow up on outstanding client actions; manage future needed items for clients.

Prepare and handle highly confidential and privileged documents and reports such as: letters, expense reports, check requests, and other documents; scan, copy, fax, e-mail, file.

Coordinate and handle travel arrangements and itineraries.

Backup for front desk and other administrative staff, regular project work, and additional duties as assigned.

Qualifications & Requirements:

Five+ years equivalent work-related experience, providing executive administrative support to top management.

Highly proficient with MS-Word, Outlook, Excel, PowerPoint, and computer literate.

Exceptional phone, communication, and interpersonal skills,

Superior English language skills, including grammar, spelling, reading, writing and speaking.

Energetic, helpful, handy, motivated, calm, and a detail-oriented self-starter.

Very organized, ability to multi-task, with strong time management skills.

Professional and conservative business appearance.

College degree highly preferred.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Mission Viejo , Professional Executive Assistant - up to $50K -, Administration, Clerical , San Diego, California